Archive Rules In Outlook For Mac 2017
To archive items, you establish a default set of archiving rules that apply to all folders, and if a folder needs individual attention (meaning you don’t want it to be subject to the default archiving rules), you can establish special rules for that folder. Outlook 2016 allows you to create an Outlook Data File aka PST archive to store emails offline. This article explains the process as well as a few tips when dealing with PST files.
To make archive, it is necessary to create a folder (for easy identification, name as Archive) and make it unhide. Open outlook, and click the menu > preferences and then uncheck the box 'Hide on my computer folders'.
Now click file menu and select Export. On next screen, deselect all check boxes except mail, then click the radio button for 'items that are in the category'. On the next screen make sure to select 'No, do not delete items'. Next to select the name of the file that will be saving. Click save to begin export. For more good help, please look at here.
Ever notice that your Microsoft Outlook account has slowed to a crawl? Basic email functions like Send/Receive acting a little funny? Consider checking the size of your mailbox.
You might be shocked to discover just how bloated it is. Do you need to buy microsoft office for mac if you already have it?. For most versions of Outlook, clicking on File > Folder > Properties > Storage — or right-clicking on any folder and selecting Properties — will display the total size not only of a chosen folder but also of any associated subfolders.
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Outlook’s Auto Archive function is set to automatically back up Deleted Items, Sent Items, and expired tasks and calendar items. But if you get hundreds of messages per day and don’t delete them or move them from your Inbox, you run the risk of sabotaging your account. Exceed 2GB of storage in an overstuffed Inbox and Outlook really starts to run slow. Yet solving the problem is doable.
CMIT Solutions recommends that you or your IT support team follow the five (5) steps outlined below to change Auto Archive’s settings. Create a new local folder or.pst (Personal Folders) file to hold Archived Mail. Right click on the On My Computer heading at the bottom of your folder list and choose New Folder. Name the folder Archived Mail or something else that’s easily recognizable.
In older versions of Outlook, you can select File>Archive and change the date under Archive items older than. Create a new Archiving Rule. Click on Tools > Rules, select Exchange from the On My Computer section, and click the + near the bottom of the window.
Outlook For Mac Auto Archive
Name the rule something meaningful and recognizable, like “120 Days, Auto Archive.” 3. Define the time limit and destination for emails eligible for archiving. Under the When a new message arrives menu, change Date Received (we suggest 120-180 days) and then change Do the Following to a defined action like “ Move Message + Archived Mail.” Click the check box for Enabled and click OK.
Archive Rules In Outlook For Mac 2017
In older versions of Outlook, clicking Tools>Options>Other>Auto Archive brings up a similar set of options. Run the new rule on existing email folders. If you set a new rule that all emails over six months old will be archived, don’t let aging messages received before that rule was implemented continue to clog up your Inbox.